The General Data Protection Regulation (GDPR) applies as of 25th May 2018. This means you have more control over how your personal data is used. We take our obligation to preserve, protect and manage confidential and personal information seriously.
Respect for individuals’ personal data is critical to our campaigning activities, the service we provide and the responsibilities we owe our Team Members, Ambassadors, recipients of the Transparency Times and everybody that in some way is engaged with us.
The Purpose of this Data Privacy Notice is to explain how we use personal information we collect about you in the course of our work.
Who We Are
We are Transparency Task Force Ltd, the collaborative, campaigning community dedicated to driving up the levels of transparency in financial services right around the world.
Our purpose is to help fix what is wrong with financial services by harnessing the transformational power of transparency.
What We Do
We carry out a wide range of activity to help galvanise support for the idea that there ought to be greater levels of transparency in financial services, including:
- Publishing the Transparency Times; our free online monthly magazine
- Running Transparency Symposia; our thought leadership conferences, in the UK and overseas
- Liaising with Regulators and politicians
- Running special events designed to support a particular campaign objective
- Issue press releases on relevant topics
- Work collaboratively with aligned organisations in the UK and overseas
- Respond to formal consultations
- Issue White Papers
- Organise campaigns
- Organis teams of volunteers
- Recruit Team Members, Ambassadors and Supporters
- Raise financial backing and support
Transparency Task Force Ltd (“Transparency Task Force”, “TTF”, “we”, “us”) is committed to keeping your information secure and managing it in accordance with our legal responsibilities, under the privacy and data protection laws, as well as the General Data Protection Regulation (Regulation (EC) 2016/679 (“GDPR”) in the European Union (“EU”).
We keep this Privacy Policy under regular review and update it from time to time. This policy was last updated in May 2018. Please review this policy periodically for any changes.
This policy applies to members of our teams of volunteers, our Ambassadors, Supporters, attendees at our events, recipients of the Transparency Times, individuals that have subscribed to receive information from us; and everybody that in some way interacts with what we do.
Please note that individuals that are members of our Teams, our Ambassadors, those that advertise in the Transparency Times and those that attend our events are dealt with under the “legitimate business interests” aspects of GDPR.
Furthermore, all individuals can opt our of our communications by using the Unsubscribe option at the bottom of our Emails.
Gathering information
The nature of our work means we are required to process personal data. We process such data in accordance with the Data Protection Laws, regularly using our legitimate interest where it is appropriate to do so.
We collect information from you when you upload your details through our subscription process, register to attend an event, provide your contact information via email, post or by supplying a business card. We also collect information from you when you speak with us in person or on the telephone.
How we use your personal data
We use the personal data we collect from you for a number of purposes, such as:
- Distributing marketing messages; for example, to invite you to an event, to invite you to join a volunteer team, to participate in a consultation response, to undertake research, to promote advertising opportunities, to invite you to provide financial support, to invite you to submit an article for the Transparency Times and so on.
- To issue the Transparency Times; our online magazine
- From time to time, we may conduct mapping or research exercises for ourselves or for a 3rdparty
- For the performance of a contract, such as your attendance at an event
- For equality monitoring purposes, to understand the diversity of our membership, supporters and participants
- Improving the services we offer; for example, you may be asked to complete an online satisfaction surveys
- For marketing purposes to send you information on our services, white papers, newsletters, events and so forth. Please note you may opt out from receipt of marketing materials at any time by writing to us.
- To telephone you to discuss matters, get your views, promote events, invite you to participate in particular activity such as a consultation response, update you on developments and so on.
We will only use your information in accordance with this Policy, or where we are required or authorised by law to disclose your information to others or, have your permission to do so.
Please be aware that we are not responsible for the data processing activities of others.
We will use data to perform our services to you and other legitimate business purposes such as marketing.
The type of personal data we collect and process
In all cases, we collect and process personal data about you, including your name, job title, organization you are a part of, address, telephone number, email address.
If you join one of our teams of volunteers, become an Ambassador or a supporter we may collect further information such as which team or teams of volunteers you are a member of; such that we can carry out our work in an efficient and effective manner.
We may obtain this information directly from you or publicly available information.
We might also collect personal data from third-party databases and other public sources.
Sensitive data
From time to time, we will seek your consent to process personal data in respect of certain specific and limited purposes.
Your right to object and to have your data erased
You are not obliged to provide any personal data to us and you may withdraw any consent you have previously given, at any time. Also, you have the right to ask us to stop processing any personal data and to have it erased.
In these circumstances, we reserve the right to maintain basic personal data such as your name and address. This is to ensure your personal data isn’t processed by us in the future.
The Transparency Times, and other communications
If you would like to receive the Transparency Times or any other periodical update, we will ask you to provide us with your name, email address, job title, job title and organisation name.
When you have indicated you would like to receive the Transparency Times or other periodical updates, we may send email alerts, bulletins and advertisements about our events, services and any other developments that we believe might interest you.
Unsubscribing
You can unsubscribe from our electronic marketing messages by following the “unsubscribe” instructions included in our communications. Also, you may change your preferences and cease receiving direct marketing from us through your email account settings.
From time to time, we may contact you with updates on our services, terms of business or simply to ensure that the data we hold is current, relevant and up to date.
Satisfaction surveys
If you take part in a user satisfaction survey, we may ask you to provide us with personal data, including your name, email address, and your views and opinions.
Providing information to others
To help us run the Transparency Task Force effectively we may share information as required within our legitimate business interests with others; for example:
- If you are a member of one of our volunteer teams, we may list you as being a member of the team(s) you are involved with on our website; and include you in group Emails sent to team members
- If you are attending an event, we may list you as an event attendee for the attendees list and to promote awareness of the event
- To introduce you to others that we believe you might like to be connected to
In such circumstances we will limit the information shared to what is necessary for us to run our activities effectively and efficiently
Third parties
We may also provide information to third party service providers who process information on our behalf. This is to help run some of our internal business operations, including email distribution, research, IT services and customer services.
As part of our agreements with them, these third parties are required to process such data securely and only in accordance with our instructions.
Your information may also be shared with organisations located elsewhere in the world. As their privacy laws may not match your home country’s standards, we’ll only make a transfer data if adequate levels of protection are in place to protect any information held in that country, or the local service provider complies with applicable privacy laws at all times.
Where required by law, we will take measures to ensure that personal data handled in other countries will receive at least the same level of protection as in your home country.
We may sometimes be required to disclose information about you to law enforcement bodies, agencies or third parties, under a legal requirement or court order. We will act responsibly and take account, where possible, of your interests when responding to these requests.
If you are concerned about these arrangements to disclose or share personal data with third parties, you should contact us and ask us not to process your personal data.
MailChimp
We use Mailchimp for our general Email marketing. Your information will be stored in our MailChimp account. You can use these links to access MailChimp’s Privacy Policy and Terms
Keeping information secure
We invest significant resources to protect your personal data, from loss, misuse, unauthorised access, modification or disclosure. However, no system can be 100% secure, and so we cannot be held responsible for unauthorised or unintended access that is beyond our reasonable control.
Keeping your records
We keep your personal data for as long as required to provide our services, and in accordance with legal, tax and accounting requirements. Where your personal data is no longer required, we will ensure it is disposed of in a secure manner. Where required by law, we will notify you when this has happened.
About our website
This Privacy Policy applies to our website too, where we process personal data within and through this website. The primary purpose of our websites is to provide you with information about our work. We may use the personal data we collect from you on our website for additional purposes such as personalising the look and feel of the website to fit the personal preferences inferred from how you’ve used the site. (See the “Analytics” and “Cookies” sections for more information.)
We may disclose or share personal data with third parties as outlined above to operate the website.
Updating your account and preferences
Please do keep your details up to date, and notify us of any changes to your personal data. You can do this by updating your user preferences through MailChimp; a link is provided at the bottom of our Emails to you.
Analytics
We may use analytics tools and cookies on this website to help deliver our online services, identify any service issues, improve our services, provide content tailored to users’ personal preferences, and to monitor site traffic and usage.
These tools may be provided by third-party service providers and may include the collection and tracking of certain data and information regarding the characteristics and activities of visitors to our website. We may disclose data, including personal data, to certain third-party services providers in order to obtain such services.
One of these providers is Google Analytics. More information about the ways in which they collect and process your personal data can be found here: www.google.com/policies/privacy/partners
Cookies
Cookies are small computer files which are downloaded onto your device when you browse the web. They collect information about the way in which you navigate and use this website and the wider web. This information may allow us to identify you or your approximate location. Cookies also help us provide you with a more personal experience.
Information from cookies also allows us to make improvements to our services.
We only collect “session” cookies, which are not usually stored after your browsing session has ended. You may delete and block all cookies, or just certain types of cookies, via your browser settings. However, if you choose to block or delete cookies, this may affect the functionality of the website.
Third party websites
This Policy only applies to this website. If you land on our site from other websites or move to other ones from our website, you should read their separate privacy policies.
Complaints procedure
If you have a complaint about how we have handled your personal data, contact us using the details below, and we will investigate your complaint. Please use the same contact details to instruct us to cease processing your personal data.
Contacting us
If you have any questions about this Data Privacy Notice, or would like to exercise your rights with respect to your personal data, please contact us through
andy.agathangelou@transparencytaskforce.org or write to us at:
Andy Agathangelou,
Chief Executive, Transparency Task Force Ltd.
45 Creech View, Denmead, Waterlooville,
Hampshire. PO7 6SU.
United Kingdom.
